Record management in KSA goes far beyond simple document storage- it is a core requirement for regulatory compliance. With strict oversight from authorities like MOL, ZATCA, GOSI and SAMA, businesses must maintain accessible, accurate and well-organized records to avoid penalties and operational delays.
The Need for Reliable Record Management in Saudi Arabia:
Outsourcing record management ensures every document aligns with strict GOSI, ZATCA, MOL and SAMA record-keeping and retention rules.
Sensitive HR, corporate and payroll records are stored using controlled access. It reduces risks of loss, misuse or misplacement.
Expert handling minimizes errors, prevents penalties and protects your business from delays during audits and renewals.
Outsourcing frees your internal teams and allows them to focus on strategic tasks instead of document tracking and filing.
We collect all required employee, payroll and business documents and categorize them to form a complete, structured and compliant record base.
Your documents are scanned, digitized and stored securely using organized folders and access controls to ensure complete confidentiality and traceability.
We create a well-structured filing framework to make every record easy to locate, retrieve and update for audits, inspections or renewals.
Infinity Horizons verifies each document against requirements from GOSI, ZATCA, MOL and other regulators to ensure full compliance and audit readiness.
We continuously update, track and manage your records to ensure they remain accurate, current and aligned with evolving Saudi regulatory standards.
Deep Expertise
Our specialists are trained in Saudi regulatory record requirements.
Audit-Focused Structuring
Prepared to meet frequent Saudi inspections and audits.
Secure Handling
Protected storage with strict access and data controls.
Compliance Assurance
We maintain records exactly as KSA authorities mandate.The types of records you need to keep in Saudi Arabia depend on your business activities and sector. Most companies are required to maintain documents such as:
Infinity Horizons can help you organize, classify and manage all these records so they meet legal requirements and support your daily operations.
Different government agencies set specific rules for how long certain records need to be kept. Here is the summary of the key requirements:
The Ministry of Finance Department (MFD) enforces a record-keeping system that complies with these regulations to ensure that your records are organized and meet legal standards for audits.
The cost of record management services in KSA varies depending on several factors, including the size of your business, how much data you need to organize and if you require digital storage, physical filing systems or a mix of both. Larger companies or those with complex documentation naturally usually need more time and resources to set up an effective system.
To give you an accurate estimate, we first carry out an assessment of your current records, understand your operational needs and then design a system tailored specifically for your business. This approach ensures you only pay for what you actually need and supports long-term management.
The time required to complete a record management project can vary depending on the size and complexity of your organization. The process usually takes between one and four weeks for most businesses. Projects that involve multiple departments or a large number of unorganized files may take longer, as each area needs careful review and structuring.
If the project includes digitizing physical documents, additional time is needed for scanning, indexing and setting up secure backups. By planning thoroughly and assessing the current state of records upfront, the project can be completed efficiently while ensuring all documents are organized and accessible for future use.
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